• Administrative Assistant, Pediatrics

    Job Locations USA-NY-New York
    Posted Date 5 days ago(1/16/2019 9:00 AM)
    Requisition ID
  • Company Overview

    At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes.
    For the 28th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2018, as well as one of Glassdoor’s Employees’ Choice Best Place to Work for 2018. We’re treating cancer, one patient at a time. Join us and make a difference every day.

    Job Description

    MSK’s Department of Pediatrics is seeking an Administrative Assistant to support our Pediatric Service Chief in Stem Cell Transplant and Cellular Therapies. The Administrative Assistant will provide comprehensive administrative and programmatic support under minimal supervision.


    The Department of Pediatrics at Memorial Sloan Kettering is a multidisciplinary center for excellence for the treatment and care of children, teenagers, and young adults with cancer and blood disorders. Comprising leading experts in the treatment of pediatric malignancies and immune deficiencies, our staff is dedicated to seeking novel approaches to achieve more-effective outcomes while reducing or minimizing the short- and long-term effects of treatment, both in the laboratory and in our state-of-the-art facilities.

    You Are:

    • An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.
    • Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances.
    • Adept at crafting partnerships and working collaboratively with others to meet shared objectives and goals.
    • Capable of building strong customer relationships and delivering customer-centric solutions.
    • A good decision-maker, with proven success at making timely decisions that keep the organization moving forward.
    • Willing to take action and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

    You Will:

    • Manage and maintain academic and research oriented medical practices, provide administrative support to the Service and assist the management team in support of the service/team as necessary.
    • Perform various clerical and administrative duties, including but not limited to a strong focus in physician calendar management, grant submission, recruitment/promotions, organizing extensive travel itineraries, coordinating meetings, processing reimbursements, meeting minutes, and special projects to contribute to the smooth operations of the department.
    • Prepare/produce accurate documents including memos, correspondence, reports, presentations, and manuals as required.
    • Complete required paperwork/communication tools for department.
    • Answer assigned phone lines and direct incoming calls; use correct telephone techniques and procedures when receiving and making calls; cross-cover other lines as assigned.
    • Assist and participates in departmental projects.
    • Use your strong customer service and multi-tasking abilities to support a practice by providing administrative support to the clinical and lab teams.

    You Have:

    • Bachelors degree preferred plus one year of experience
    • Proficiency in Microsoft Office
    • Grants and contracts experience preferred
    • Knowledge of medical terminology
    • Ability to provide a 2 year commitment
    • Strong prioritization, attention to detail and organizational skills

    Please include a cover letter with your application


    After completing our quick online application form, you will complete a profile assessment on our partner site, Pymetrics. It should take you about 25-30 minutes to complete.


    IMPORTANT - Please make sure you click on the return to application button after completing the assessment to complete your application.


    Note; If you already have a Pymetrics account under this email for a different application, login with your existing account. Please do not make a new account. If you are on mobile, download the Pymetrics mobile app (pymetrics.com/downloads) but do not register.



    MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.  


    Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


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