Office Asst, OR Materials

USA-NY-New York
1 week ago
Requisition ID

Company Overview

At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes.


For the 27th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2016, as well as Glassdoor’s annual Employees’ Choice Awards 2017. We’re treating cancer, one patient at a time. Join us and make a difference every day.

Job Description

The Office Assistant will provide administrative and clerical assistance to OR Materials Office. He/ She will facilitate the efficient procurement and delivery of supplies and equipment in support of patient care within perioperative service.

You Are:

  • An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.
  • Flexible in your approach and demeanor to align with the shifting demands of evolving circumstances.
  • Adept at creating partnerships and working collaboratively with others to meet shared objectives and goals.
  • Capable of building strong customer relationships and delivering customer-centric solutions.
  • A good decision-maker, with proven success in making timely decisions that keep the organization moving forward.
  • Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.


You Will:

  • Greets all visitors and departmental staff.
  • Answer assigned telephones lines clearly and distinctly 
  • Input and updates data into spreadsheets and databases as required.
  • Assist in the preparation, processing, and maintenance of departmental records and reports.
  • Perform various clerical duties to contribute to the smooth operations of the department.
  • Assist the Materials Coordinator with supply procurement activities.
  • Maintain and track all documents that leave Materials Office, which includes vendor requests to Procurement.
  • Assist with the review of daily purchase transmissions for accuracy and transmittal of orders to appropriate Supplier.
  • Assist with retrieving order confirmations from vendors and Corporate Procurement. (email or fax)
  • Manage vendor set up process in Smart Stream & Coupa, which includes getting W9s and vendor questionnaires from Vendors and transferring it to Corporate Procurement.
  • Assist the Materials Coordinator with Maintains daily and monthly reports. (Req’s, Open PO, Closed PO, Capital Contracts, etc.)
  • Assist with the reconciliation of supply charges and facilitate submission of charge ticket to Patient Accounts for overall charge capture process.
  • Work Monday - Friday, 9:00AM - 5:00PM

You Have:

  • High School Diploma / GED with 2-4 years clerical experience 


MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.  


Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


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