Administrative Secretary to the Department of Surgery- Ophthalmic Oncology Service Chief

USA-NY-New York
1 week ago
Requisition ID

Company Overview

At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes.


For the 27th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2016, as well as Glassdoor’s annual Employees’ Choice Awards 2017. We’re treating cancer, one patient at a time. Join us and make a difference every day.

Job Description

Administrative Secretary to the Department of Surgery- Ophthalmic Oncology Service Chief, Dr. David Abramson


We are: The Ophthalmic Oncology Service deals with benign and malignant tumors of the lids, orbit, optic nerve, surface of the eye (conjunctiva) and intraocular tumors in men and women, children and adults. Among intraocular tumors we have the largest retinoblastoma center in the world and one of the largest series of patients with uveal melanomas and metastatic ocular tumors. Because intraocular tumors are rarely biopsied much of our time are spent testing, evaluating and making clinical decisions for treatment based on clinical experience and test results (test we perform in our office such as ultrasound, digital imaging, optical coherence tomography, autofluorescence and angiography with fluorescein. We treat these many patients with surgery, brachytherapy, systemic and local chemotherapy, targeted molecules, external beam irradiation and recently with chemotherapy delivered via the ophthalmic artery.

Our physicians work closely with medical oncologists, radiation oncologists, advanced practice providers, nurses, and other healthcare professionals. Together we strive to fight cancer and to minimize the physical symptoms of cancer so everyone under our care can spend their lives doing what matters most to them.


You Are:

  • An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.
  • Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances.
  • Adept at creating partnerships and working collaboratively with others to meet shared objectives and goals.
  • Capable of building strong customer relationships and delivering customer-centric solutions.
  • A good decision-maker, with proven success at making timely decisions that keep the organization moving forward.
  • Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

You Will:

  • Manage and maintain an academic and research oriented medical practice, provide administrative support to the Service Chief (SC) and the Ophthalmic Oncology service. You would also assist the Administrative Coordinator (AC)/Administrative Manager (AM) in support of the Service as necessary.
  • Perform various clerical and administrative duties, including but not limited to a strong focus in physician calendar management, recruitment/promotions, fellowships/observerships, organizing extensive travel arrangements, coordinating meetings, processing reimbursements, meeting minutes, and special projects to contribute to the smooth operations of the department.
  • Prepare/produce accurate documents including memos, correspondence, reports, presentations, and manuals as required. 
  • Complete required paperwork/communication tools for department.
  • Answer assigned phone lines and direct calls; use correct telephone techniques and procedures when receiving and making calls; cross-cover other lines as assigned.
  • Assist and participate in Service projects.
  • Maintain updated CV for physician.
  • Use your strong customer service and multi-tasking abilities to support a practice by providing administrative support to the clinical teams.
  • Cross-cover Physician Office Assistant lines and provides clinical office support as needed. Including but not limited to pediatric confirmation clinic emails, rescheduling pediatric and adult clinics, and completing confirmation calls for adult patients as well.
  • Create and prepare patient charts on a weekly basis and courier to the clinic.


 You Have:

  • Bachelors degree preferred plus one year of experience
  • Proficiency in Microsoft Office
  • Knowledge of medical terminology
  • Strong prioritization, attention to detail and organizational skills


MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.  


Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


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