SKI Administrative Assistant, Sr

USA-NY-New York
4 weeks ago
Requisition ID
2017-16791
Category
Administrative/Clerical

Company Overview

At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes.

 

For the 27th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2016, as well as Glassdoor’s annual Employees’ Choice Awards 2017. We’re treating cancer, one patient at a time. Join us and make a difference every day.

Job Description

In more than 100 laboratories, our scientists are conducting innovative research to advance understanding in the biological sciences and improve human health. The SKI Staff includes 400 research fellows, and 200 graduate students (both PhDs and MD/PhDs). SKI boasts many National Academy of Sciences members and Howard Hughes Medical Institute investigators. 

The Senior SKI Administrative Assistant provides high level administrative and operational support for the Manager(s) (Principal Investigator(s) and/or Core Head(s)) to assure seamless support of the office and lab.

 

You Will: 

  • Ensure smooth flow of communication between investigator, members of the lab, institutional contacts, and external contacts.
  • Exhibit sound understanding of lab operations, and manage day-to-day administrative operations for Mgr/PI.
  • Compose and prepare correspondence, documents, presentation materials and reports.

  • Assist in the accurate preparation of complex documents and oversee the coordination and organization of timely grant submissions and similar projects.
  • Prepare presentations, documents, graphics or other materials as directed by PI.
  • Filter e-mail, phone calls, and incoming correspondence and independently handle those not requiring the investigator’s review.

  • Troubleshoot process/paperwork problems and proactively follow up on problem resolution.

  • Purchase capital equipment including laboratory and computer equipment, and maintain inventory and maintenance records.

  • Coordinate with other Administrative Assistants to cover shared responsibilities, including overseeing shared conference rooms, covering duties for absent colleagues, etc.

  • Manage complex calendars and scheduling of meetings on manager’s behalf.

  • Maintain scheduling, attendance, payroll, and related records for lab members.

  • Develop agendas for visiting faculty.

  • Provide training and serves as a mentor to less experienced Administrative Assistants.

  • Establish a systematic course of action for duties, demonstrate thoroughness and accuracy, and leverage written and verbal communication skills while using extensive discretion and judgment.
  • Work proactively with minimal supervision.

You Have: 

  • A Bachelor's Degree is preferred.
  • 4-7 years of experience in an administrative role, preferably in an academic research environment.

 

Closing

MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.  

 

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

 

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